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- Download the Clubs & Organizations Proposal For Funding Form
(download and fill this out, then email it to firstname.lastname@example.org)
The Diversity Council will hear bid proposals at our weekly meetings, held Thursdays at 6pm in TSC 342 (except for Clubs & Organizations meetings which will be held the third Thursday of every month at 6:00pm). Proposals will be due the Monday before by 5pm to email@example.com. Proposals submitted after Monday will have to wait until the next week's Diversity Council meeting.
Departmental clubs should talk to their departmental advisor about funding, not Clubs & Organizations. This includes campus rec club teams, clubs under International Student Council and the Access and Diversity office.
Clubs & Organizations Funding Request Info
All requests must be e-mailed to firstname.lastname@example.org by Monday in order to qualify for an opportunity to present on the Thursday of that week; forms that come in after Monday are saved for the next week. Submissions should be done 3 weeks prior to the date requested.
YOU SHOULD NOT REQUEST FUNDS FOR ANY TRAVEL EXPENSES, TO FEED YOUR CLUB, OR TO GET T-SHIRTS
If most clubs asked for funds we might be able to give $50 to each. Due to this limited amount of funds each request will be considered under the following criteria:
Does it follow the guidelines on the Download page?
Questions you should be ready to answer at a presentation:
- How many active club members do you have?
- How many students will benefit from these funds?
- How many Clubs & Organizations meeting have you attended?
- Does this event promote student involvement and Aggie pride? How?
- Does your club have a service project for the semester? If so, what is it?
- What have you done to raise funds on your own?
- Does your club have this or another event every year?
- What is your plan to be self-sustaining in the future?
Things to know: (Clubs & Organizations council meetings are held weekly in TSC Room 342 @6pm, except the 3rd Thursday of every month which is the regular Clubs & Organizations meeting for all clubs. Each presentation is allotted 5 timed minutes to present and a few minutes for questions afterward. The typical presentation times are 6:15pm, 6:30pm, 6:45pm etc. based on the number of proposals. After a presentation, the council members discuss the qualifications and needs of a club proposal; then a vote is cast on an amount to approve. The request is then put onto the approval form and sent to the Student Involvement and Leadership office. The decision to approve, not approve, or approve a lower amount, will usually be e-mailed to the club in about a week. The Student Involvement and Leadership office processes the request and transfers the funds or cuts a check that can be picked up at the Student Involvement and Leadership office. Based on schedules and processing, this can take weeks, clubs are welcome to follow up at any time by e- mailing email@example.com )
PLEASE REMEMBER THAT THESE FUNDS COME FROM STUDENT FEES
We encourage clubs to as self-reliant and self-sustaining as possible. We are more likely to match efforts and offer refunds than to give hand-outs. Multiple requests and revised requests can be made.