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Privacy Rights for Students

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits Utah State University from releasing certain personally identifiable information from a student’s record to a third party (e.g. parent, spouse, etc.) without the student’s explicit consent.

Securityphrases and Delegates

A securityphrase will allow you (or anyone you give your securityphrase) to request or have conversations about your personal information over the telephone.

A delegate may act on your behalf at USU. A delegate is especially useful for, but not limited to, students who may be taking a leave of absence from the University for church or military service. If you plan to take a leave of absence, a delegate can assist you in making a smooth transition back to USU by acting on your behalf.

To create your securityphrase and assign delegates visit: https://ID.usu.edu

If you have questions or need assistance please visit the securityphrase FAQ or contact the IT Service Desk at:

Phone: 435.797.HELP (4357)
Toll Free: 1.877.878.8325
Email: servicedesk@usu.edu

 

Student Forms

  • Parent Declaration of Student Dependency (pdf)
    The Office of the Registrar at Utah State University (or other university officials, such as an academic advisor) may disclose personally identifiable information concerning the student’s educational record to the individual(s) listed on this form. These individuals also become eligible to act in the student’s behalf. Releasable information includes, but is not limited to, the following: eligibility to register, coursework completed in prior terms, transcript and grades, academic standing, credit hours, class schedule, balance due, and financial aid information.
  • Privacy of Directory (Public) Information (pdf)
    Used to place or release a Privacy Hold on student records. A student who invokes their right to privacy completely disallows ALL others from viewing their student records indefinitely. This action requires ALL transactions with the student to occur face-to-face with Photo ID at Utah State University. Privacy Holds may be invoked or removed by visiting the Registrar's Office in person.

 

FERPA Tutorial for Faculty and Staff

Please click on the links below to take the online FERPA Tutorial.  This is an audio presentation, so please plug in your headphones or turn on your speakers. To record your participation, follow the instructions at the end of the tutorial.

FERPA Tutorial w/ Audio (flash)

 

General Information

This law, commonly referred to as FERPA or the Buckley Amendment, (1) provides that students will have access to inspect and review their educational records and (2) protects the rights of a student to privacy by limiting access to the educational record without express written consent.

 

Definitions

A student is defined as any individual who is attending or has attended Utah State University. (Note: Certain rights are extended to the parent(s) of a dependent student, where dependency is defined by Section 152 of the Internal Revenue Code of 1954.) *

An educational record is any record (1) directly related to a student, and (2) maintained by Utah State University or by an agent of the University.

 

Notices

With respect to a student's educational records, FERPA affords a student the right:

  1. To inspect and review the student's educational records;
  2. To request the amendment of the student's educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights;
  3. To consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent;
  4. If a complaint cannot be resolved within the University, to file with the U.S. Department of Education a complaint concerning alleged failures by Utah State University to comply with the requirements of FERPA;
  5. The Student Records Policy and Procedures for Utah State University is available in the General Catalog.

 

 

Categories of records

There are two categories of educational records under FERPA. Directory information (or releasable information) is general information that may be released to anyone without consent of the student, unless the student indicates otherwise. Personally identifiable information (or non releasable information) includes all information not defined as directory information and may not generally be released without consent of the student. The following is considered releasable information/directory information at Utah State University:

Name
User ID (A-Number)
Local & Permanent Address
Electronic Mail Address
Telephone Number
Most Recent Institution Attended
Date of Birth
Residency Status
Degrees & Awards Received
Academic Level
Major Field of Study
Department and/or College
Enrollment Status (Undergraduate or Graduate, Full-time or Part-time)
Participation in Official Activities/Sports
Dates of Attendance & Graduation
Weight/Height of Members of Athletic Teams
Photographs

Directory information is considered public information. However, the University does not release lists of students or name-and-address labels or e-mail lists to businesses or agencies outside the University.

Students may control the release of directory information by completing forms at the Registrar's Office. Students may remove a Privacy Hold by visiting the Registrar's Office in person. Students accessing educational records must provide identification. It is important to note that for educational purposes, University Officials have access to all student records. For additional information contact the Registrar's Office TSC 246 or (435) 797-1116. 

 

FERPA Links

Notification of Rights Under FERPA - USU General Catalog

U.S. Department of Education FERPA Site 

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